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Oklahoma Department of Commerce

Bid Opportunities

The procurement and grant funding opportunities below are unique to the Oklahoma Department of Commerce. Each Request for Quote (RFQ), Invitation to Bid (ITB) or Request for Proposal (RFP) has special instructions; therefore, please pay close attention to the contact person and response submittal requirements. Some solicitations are issued by the State of Oklahoma contracting agency, Oklahoma Management and Enterprise Services(OMES) Central Purchasing Division. Any solicitation listed below that is issued by OMES will have a link to their site. All other solicitations will be accessible here on the Commerce site for your convenience.

All responses to solicitations must be accompanied with:
W_9_Request_for_Taxpayer_Identification_Number_Certification

Non-Collusion Form

Bid Opportunities

 

Marketing Automation Tool

The Oklahoma Department of Commerce is seeking a marketing automation tool that will natively integrate with our on-premises Microsoft Dynamics CRM 2016 environment. The platform should meet technical requirements as a Dynamics CRM Solution File for native compatibility and contain features for e-mail automation, lead capture, website tracking, survey administration, social engagement, and others.

FY18-28-0123
FY18-28-0123 Amendment

Direct all question to Judy Bartz at judy.bartz@okcommerce.gov.

Q&A

  1. How many total contacts are you looking to send to?
    There is a mix of Leads and Contacts. There are presently 32,270 Active Contacts and 1,127 Open Leads in Dynamics CRM. Of these, it is likely that we will need to send messages to up to about 3,000 to 5,000 (combined) on an annual basis.
  1. How did these contacts sign up to receive your emails?
    Some are direct subscribers to newsletters, others requested to be contacted as follow-up from a trade show or other event. There are Leads who completed a lead capture form on one of our websites. For others there is a customer relationship and contact is expected as part of customer service and official information from the agency.
  1. How many messages are you looking to send per month?
    It varies due to trade show and event activity. Up to about 20 separate messages each month are possible to various Marketing Lists and individual Leads and Contacts.
  1. When was the last time that you sent a message to the list?
    There are multiple lists. All lists are current and have received communications in the past year, many within the last month.
  1. How are you currently sending? (Are you using another email marketing service provider?)
    There is a mix. Currently messages direct from CRM users are sent from Outlook. Marketing automation and out-of-state focused newsletters are sent through InfusionSoft.

 

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